Viva Engage vs Teams: Navigating the Microsoft 365 Maze (2024)

The digital transformation journey in workplaces has seen the advent of numerous tools aimed at bolstering communication, collaboration, and company culture. Microsoft has been at the forefront, introducing tools like Microsoft Teams and, more recently, Microsoft Viva Engage. But with the myriad of options available, you might be asking: "Viva engage vs. Teams - which should I use?"

Microsoft Teams: The Collaborative Powerhouse

For those familiar with Microsoft 365, Microsoft Teams is a staple. It's more than just a chat tool; it's a comprehensive digital workplace where you can have video meetings, collaborate on documents, and manage projects all in one space.

Core Features:

1. Chat, call, and video conferencing.
2. Integration with other Microsoft 365 apps.
3. File sharing and real-time collaboration.
4. Teams and channel creation for department-specific discussions.
5. Integration with a vast array of third-party apps.

Use Cases:

• Project management and collaboration.
• Departmental meetings.
• Integrated workspace with tools like SharePoint, OneDrive, Word, Excel, and PowerPoint.
• Hosting webinars and large meetings.

Pro tip: Teams is the go-to for those who want an all-in-one solution that includes chat, video, file collaboration, and integration with a broad spectrum of tools.

MS Viva Engage: The Social Fabric of Modern Workplaces

What is MS Viva Engage in Teams, you ask? Think of it as an evolution of the Yammer Communities app, enriched with advanced features. It's not just another social media platform but a personal network tailored for organizations. Rooted in the principles of the social network, it's about engaging employees, sharing stories, improving employee experience, and building a robust company culture.

Core Features:

1. Storyline posts, which allow for enriched content sharing.
2. Community creation for topic or interest-specific discussions.
3. Integration with Viva Topics for knowledge sharing.
4. Photos and videos to enrich posts.
5. Pin Viva Engage to ensure important content remains at the forefront.

Use Cases:

• Sharing company news and updates.
• Creating communities based on interests or projects.
• Knowledge sharing and Q&A with Viva Topics integration.
• Storyline and stories to share success tales or organizational achievements.

Pro tip: Viva Engage is perfect for organizations aiming to foster employee engagement, share knowledge more effectively, and create a more connected digital workplace.

Viva Engage vs Teams: The Distinction

1. Purpose: While both tools aim to connect employees, Teams is more about project-based collaboration, whereas Viva Engage leans towards social engagement and knowledge sharing.
2. Functionality: Teams offers a broader set of tools including chat, video, and integration with other Microsoft products. Viva Engage, on the other hand, emphasizes social interaction, Storyline posts, and company culture enhancement.
3. Integration with Microsoft Viva: Viva Engage is an integral part of the Microsoft Viva suite, which means it has more seamless integration with tools like Viva Topics and Viva Connections. Teams, however, stands strong with its vast integration capabilities both within and outside the Microsoft ecosystem.

Pro Tip: Teams Admins can integrate Viva Engage as a community app within Teams, allowing employees to access their personal network without leaving the Teams environment.

The Decision: Which One To Use?

Your choice between Viva Engage and Teams boils down to your organization's immediate needs. If you're looking to foster employee engagement, enrich company culture, and emphasize social connection, Viva Engage is your pick. If your primary concern is collaboration, project management, and having a one-stop solution, Microsoft Teams is the answer.

In many cases, a blend of both tools might be the way forward. Use Teams for project-specific collaboration and Viva Engage for broader employee engagement and knowledge sharing.

In Conclusion

The Microsoft 365 suite is vast and varied, with tools designed to cater to every organizational need. The decision between Viva Engage vs. Teams isn't about choosing one over the other but understanding the unique capabilities each brings to the table. By recognizing the strengths of each, you can harness them to create a vibrant, productive, and engaged digital workplace.